Price it once.
Use it everywhere.
A shared catalog of goods and services with sales and purchase prices, default VAT 20% rates and per-item accounts — so every invoice and bill is fast, consistent and correctly posted.
Two prices per item
what you sell it for, what you pay for it
Default VAT 20% rates
the right rate follows the item onto documents
Bulk import
your whole list from a spreadsheet, in minutes
The catalog that makes billing fast.
Re-typing descriptions and looking up prices is where invoicing time actually goes. A good catalog deletes that work.
- ✓ Instant document lines — pick an item and the description, price and VAT 20% rate fill themselves.
- ✓ Services and goods alike — bill hours, boxes or bundles with the same speed.
- ✓ 4-decimal unit prices — totals match your price list exactly, even at volume.
- ✓ Consistent descriptions — customers see the same wording on every document.
- ✓ Sales and purchase prices — the same item works on invoices and on supplier bills.
Set up once, correct forever.
Item-level defaults are quiet insurance: the right tax and the right account, every time, without thinking.
- ✓ Per-item accounts — income and cost land exactly where your accountant expects.
- ✓ Default VAT 20% per item — zero-rated, standard or exempt, applied automatically and overridable per line.
- ✓ Bulk import — bring your existing list from a spreadsheet in minutes.
- ✓ Edit any time — price changes apply to new documents; issued invoices keep the price they were sent with.
- ✓ Used across channels — the same catalog powers manual documents and AI-drafted ones.
Items & catalog — common questions
Can I import my existing item list?
Yes — bulk import from a spreadsheet brings your whole catalog in at once, with names, prices and tax defaults.
Does it handle services as well as products?
Yes — an item can be a service, a physical good or anything you bill repeatedly; both carry prices and VAT 20% defaults.
What happens to old invoices when I change a price?
Nothing — documents keep the prices they were issued with. New documents pick up the new price.
Does OneBooks track stock levels?
Yes, by quantity. Turn on inventory tracking and choose the items to track: sending an invoice takes stock out, receiving a purchase puts it in, returns and voids reverse the movement, and each item keeps a stock history with a low-stock badge at its reorder level. Stock is not valued — there is no inventory asset and no cost of goods sold from stock — so if full inventory costing is central to your business, pair OneBooks with your POS or inventory tool.
Import your price list today.
Start free, import your items from a spreadsheet, and send your next invoice in half the time.