Price it once.
Use it everywhere.
A shared catalog of goods and services with sales and purchase prices, default GST/HST rates and per-item accounts — so every invoice and bill is fast, consistent and correctly posted.
Two prices per item
what you sell it for, what you pay for it
Default GST/HST rates
the right rate follows the item onto documents
Bulk import
your whole list from a spreadsheet, in minutes
The catalog that makes billing fast.
Re-typing descriptions and looking up prices is where invoicing time actually goes. A good catalog deletes that work.
- ✓ Instant document lines — pick an item and the description, price and GST/HST rate fill themselves.
- ✓ Services and goods alike — bill hours, boxes or bundles with the same speed.
- ✓ 4-decimal unit prices — totals match your price list exactly, even at volume.
- ✓ Consistent descriptions — customers see the same wording on every document.
- ✓ Sales and purchase prices — the same item works on invoices and on supplier bills.
Set up once, correct forever.
Item-level defaults are quiet insurance: the right tax and the right account, every time, without thinking.
- ✓ Per-item accounts — income and cost land exactly where your accountant expects.
- ✓ Default GST/HST per item — zero-rated, standard or exempt, applied automatically and overridable per line.
- ✓ Bulk import — bring your existing list from a spreadsheet in minutes.
- ✓ Edit any time — price changes apply to new documents; issued invoices keep the price they were sent with.
- ✓ Used across channels — the same catalog powers manual documents and AI-drafted ones.
Items & catalog — common questions
Can I import my existing item list?
Yes — bulk import from a spreadsheet brings your whole catalog in at once, with names, prices and tax defaults.
Does it handle services as well as products?
Yes — an item can be a service, a physical good or anything you bill repeatedly; both carry prices and GST/HST defaults.
What happens to old invoices when I change a price?
Nothing — documents keep the prices they were issued with. New documents pick up the new price.
Does OneBooks track stock levels?
OneBooks is deliberately not an inventory system: item stock fields are informational only and drive no accounting. The catalog exists to make billing fast and postings correct; if full stock control is central to your business, pair OneBooks with your POS or inventory tool.
Import your price list today.
Start free, import your items from a spreadsheet, and send your next invoice in half the time.